As CARMA Software addresses the needs of the Pro Shop and Food and Beverage operations, it also addresses the needs of the back office through the accounting, system wide features management, system configuration management and employee management with time clocking modules. All modules are integrated allowing for complete and accurate data flow between each module and from each center to the accounting modules. Also, centralized security allows for the accounting to be fully feature and access controlled through fingerprint identification as well as numerical passwords. Each of the Back Office modules are designed around flexibility and reliability as to ensure that all facets of the system are properly administrated and setup in the manner to which your club does business. The modules included in the Back Office Suite are:

Accounts Receivable

• Create charges from terminals
• Create account balance statements in till receipt or statement format
• Accept payments on account from all payment methods at terminal or in main office
• Live account balances from all revenue centers with current posted and unposted charges on one statement
• Create statements from posted, unposted or all transactions
• Multi-currency and multi-tax
• No monthly closing of the accounts receivable required
• Handles GST and other taxes
• Open item cash receipts
• Reports include Aged Trial Balance, AR Statements and more
• Customize reports using Report Builder Module

Accounts Payable

• User Friendly
• Efficient usage through more instantaneous information on-screen
• Post vendor invoices and mange outstanding invoices
• Create Payments to correspond to outstanding invoices selected for payment.
• Multi-currency and multi-bank
• No monthly closing of the accounts payable required
• Intelligent Payment Management maximizes cash flow
• Handwritten or computer printed cheques
• Customize reports using Report Builder Module

General Ledger

• Budget, transaction history and GL listing available on a single screen.
• GL Accounts Codes to 11 digits
• Change GL account numbers for accounts with transactions
• No monthly closing of the general ledger required
• Automatic reversing journal entries
• Optional sub accounts for branch, division, product group, etc.
• On-line drill-down to source document
• Complete year-end processing
• Reports include User-defined Financial Statements, Trial Balance,
• General Ledger Report
• Customize reports using Report Builder Module

Member Management
Member Management is a module that is tailored to the needs of your specific club, your specific member types and what their privileges are. Also, the member management module produces the member cards and tracks their spending trough the entire club to make servicing members easy and efficient for staff.

• Open and Closed style memberships to allow for open use of the membership as in the case of a Corporate Membership and allow for closed use of the membership as in the case of a person membership.
• Assign spending minimums for designated periods (monthly, bi-monthly)
• Ability for automatic suspension of account when credit limit is reached
• Assign approved play time schedules for all membership types and enforce those through the Tee Sheet and POS modules
• Create membership types and assign all amenities to that membership type for easy setup of new members
• Track rounds by membership or persons playing under that membership
• Track payables for membership dues and member spending
• Enable member charging and member statement creation from any terminal and membership payments from any terminal in real time.
• Automatically generate member statements each month
• Retain notes on the membership and membership players
• Produce high quality member cards with the addition of a card printer
  Include member photos
• Allow members to view statements online with Online Member Care `

Inventory Management
The Inventory module allows for easy inventory management. Fundamentally, inventory and menu items are separate allowing for advanced menu creation and setup of differing pricing schedules based on differing revenue centers and/or physical terminal location. For example, one item may have a differing price in the Pro Shop as opposed to a Back Office order while maintaining a common inventory for both items. Allowing for as detailed as required item management, the Inventory module allows you to control all aspects of your inventory.

• Easy item creation and “cloning”, meaning we retain specific information such as GL accounts, from existing inventory when cloning a new item
• Manufacture items from other items across all revenue centers to create new items such as Clubhouse & Pro Shop packages
• Set Sell Price
• Easily create “Bins” for inventory
• Assign barcodes to each item
• Allow and control back-orderable items
• Track minimum stocking levels for reorder
• Allow for multiple revenue center selling while keeping a single stock item
• Track material and resources required for manufactured items
• Unlimited vendors associated to each item
• Track item history by Last Purchase Price, Last Purchase Order, Last Purchase Date, Last Received Price, Last Received Receipt Number, and Last Received Date
• Associate custom message to each item upon sale to print on receipt
• Mass printer reconfiguration to allow for easy printer changing
• Easy to use quantity converter for Mass and Weight, Volume and Common Cooking Values
• Store items at “base” unit for multiple order sales by base-unit multiples with accurate stock depletion
• ALL inventories are counted and depleted at time of sale for immediate stock counting across all revenue centers that sell the item
• Search items by any value contained in the item name or by item number, item type, printer type, vendor, revenue center, department, class, or category codes

Other Back Office and Administration Modules Include:

• Employee Management
• Time Clock
• Employee Security
• Internal Messaging with Emergency Broadcast Messaging